ProQrew Employer Terms and Conditions

Version 1.0

1. Purpose

ProQrew provides a controlled talent-matching and introduction service connecting participating employers with candidates for gig, project, fixed-term and permanent opportunities.

2. Candidate privacy and POPIA

Candidate personal information is processed for legitimate recruitment, matching, administration and placement purposes. Employers may only use information supplied by ProQrew for the specific opportunity for which it was provided. Candidate private contact details and residential addresses are withheld unless ProQrew and the candidate authorise disclosure.

3. Candidate contact

Employers must not circumvent ProQrew by obtaining or using a candidate's private contact details outside the managed introduction process. Initial contact, interview coordination and candidate communications are managed through ProQrew unless otherwise agreed in writing.

4. Information security

Candidate profiles, CV information and project evidence may not be scraped, resold, redistributed, published, added to an unrelated talent database or retained longer than reasonably necessary for the relevant recruitment purpose.

5. Intellectual property

Candidates retain ownership of their original CVs and portfolio materials. ProQrew retains rights in its platform, database structure, scoring methodology, profile layout, generated ProQrew candidate profile and brand assets. Employer project IP remains subject to the employer's separate agreement with the candidate or contractor.

6. Assessment and verification

ProQrew may use automated tools and human review to summarise CVs, standardise candidate profiles and generate indicative quality scores. Scores are decision-support information, not guarantees of performance or suitability. Employers remain responsible for role-specific assessment and lawful hiring decisions.

7. Placement fees

Placement fees are payable by the employer/client, not the candidate. Current commercial structure: gig/project work — once-off placement fee: R500 per gig work - Paid by the Contractor; fixed-term contracts — percentage fee: R1500 - Paid by the Contractor; permanent placements — percentage fee: R2500 - Paid by the Contractor. The applicable fee and calculation basis must be confirmed in a quotation or service agreement before placement.

8. Fair recruitment

Employers agree to use ProQrew lawfully and fairly and not to request or apply unlawful discriminatory criteria. Search and matching information should relate to legitimate requirements of the work.

9. Employment and contractor status

The label "gig", "project" or "contractor" does not itself determine legal status. The parties remain responsible for complying with applicable South African labour, tax, employment and contractor obligations.

10. Access and correction

ProQrew will provide reasonable mechanisms for candidates and employers to access and correct their information, subject to applicable law, security, legal retention obligations and the rights of others.

11. Account suspension

ProQrew may suspend accounts or candidate access where information is misused, security is threatened, fees are overdue, candidate privacy is compromised or these terms are materially breached.

12. Changes

Terms are version-controlled. Material changes may require fresh acceptance.

This operational template should be reviewed by a South African employment/privacy attorney before commercial launch and completed with ProQrew's legal entity details, Information Officer information, PAIA manual location and final fee schedule.